ReporExecutive to Save Time and Increase yu Business Productivity

Certify ReportExecutive™ simplifies the expense reporting process for your entire company. How much time could you save by switching to automated expense reporting software?

Company-wide scheduling makes it easy to coordinate expense report creation and submission. Expense reports are compiled automatically, ready for your employees to easily review and submit for approval. Users receive customizable email reminders, with optional manager notification of non-compliance. Certify ReportExecutive™ removes the “gray area” from compliance policies, lessens the amount of expense report track down and follow-up, and improves accuracy and insight with its fully automated process.

The Steps of Manually Creating the Dreaded Expense Report

1. Brush up on the company’s expense policies………30 minutes

2. Download or create an expense report spreadsheet………20 minutes

3. Sort through and organize receipts by type and date………20+ minutes

4. Subtract personal expenses………15 minutes

5. Key in tedious yet pertinent information………10+ minutes

6. Manually enter physical receipts into the spreadsheet………45+ minutes

7. Document airfare, mileage or car rental, parking fees, tolls………30+ minutes

8. Double-check and review totals for accuracy………15 minutes

9. Print, sign and date the expense report………5 minutes

10. Staple all receipts to the expense report and follow the company’s policy for submitting the expense report………20 minutes

Total time spent: 3.5 hours or more

The Ease of Expense Reporting with Certify ReportExecutive™

1. For each transaction, snap a photo of the receipt with Certify ReceiptParse™ on the Certify Mobile app………less than 1 minute per receipt

2. Certify ReportExecutive™ automatically generates an expense report and sends an email notification: review the report and submit with the click of a button………10-15 minutes

Total time spent: less than 30 minutes

So, what could each of your employees do in three or more hours? Here are a few ideas:

Attend an industry conference

Take a client out to lunch and a round of 9 holes

Conduct (or attend) an extensive webinar

Fly from one coast to the other

Send between 10 and 100 emails

Code an entire website

Business Challenges in Expense Management

In the current slow economic growth scenario, with rising prices and market volatility many companies face challenges in sustaining their profits and business growth. Most of them respond to these challenges simply by reducing indirect costs. While operating on a business program, expense management professionals play a key role in identifying risks in indirect spending. Risks involved in spending are addressed by using enhanced data analysis and developing a strategic approach based on facts to overcome challenges. Expense management professionals involve themselves to develop an operating model to provide more visibility on internal processes and seek to understand spending patterns and their resulting financial impact. This model includes the creation of expenses, submissions, approvals, data analytics, reporting and forecasting. Some of the challenges faced by modern organizations in expense management are:

Very less visibility on travel costs Expense reports not monitored accurately Travel that is non-complaint Policies and procedures not communicated properly

Leading companies develop an operating advantage by consolidating multiple data sources to obtain a holistic view of indirect spending. The operating advantages are achieved by linking data to specific actions which include sourcing negotiations and provide insights into spending patterns by traveling employees. Most companies spend approximately 7% to 10% of their total budget on indirect cost. Addressing the challenge of decreasing indirect costs is a critical function for companies than ever before.

Mobile applications are internet applications that run on smart phones for a traveling employee to connect with his/her enterprise IT infrastructure. These applications provide functionalities that are similar to internet based application software and accessed using a desktop or a laptop computer. A few examples of mobile applications are email, database utilities, instant messaging client and other customized enterprise applications. This helped companies greatly in the evolution of expense management processes. Older expense management systems relied on paper-based processes which took more time and cost for a process to complete. The availability of mobile applications has proven benefits like streamlined solutions, reduced processing time and costs.

The Cost of your Dollar in your Business

In any kind of business nowadays they have their own strategic plan in implementing the business plan that they have in the market despite with all the hard time in the market. Most of the business company today is making the best thing for their business to make it work out in the market. Traveling employees are extremely busy individuals. This is partially because they have to acclimate themselves to a brand new locale while they complete their assigned work tasks: they need to identify the best locations for hotels, restaurants, rental cars and other service providers they may need to use. Previously, employees would have to collect recommendations and experiences, slowly honing their preferences over many trips. Yet this can cost businesses large amounts of money. Instead, you want your employees to be using the most cost-effective services available immediately, not wasting their valuable time hunting around for the best options.

Thanks to Certify, now you can create an entire database of recommendations that will allow your employees to always utilize the cheapest - and best - services available to them, no matter where they're traveling to. The expense report management software we offer is stocked with many perks, but there may be none as helpful as the SpendSmart Rating & Review System. With this feature, employees can browse and add to a massive, constantly growing database of service reviews. Whether they're looking for lodging, travel options or anything else, the reviews hosted by SpendSmart will allow traveling employees to ensure that they always use the best options available to them.

Organizing your Business Receipts

In every business that you may handle a lot of things that you must need to such as different kinds of reports filling, checking of different kinds of accounts which is fall into the accountant department which has a lot of things to do in taking care of company financial status. Almost of the businesses today are having a business travel as the part of their business and in this way it is an add on to the expenses of the company. In order to an employee to let the company handle all the expenses they must need to track down all the expenses that they have and keeping all the receipts that they have.

Keeping all the receipt that you have during the trip or any kind of business transaction is a must to the company in order to monitor all the expenses that you have during the trip but somehow due to the delay in passing all the data resulting to the delay in the department. Good thing today with the use of technology you can manage all your receipts easily and you will never lost it again.

Regardless of whether your people are using a smartphone, tablet, PC or fax, we've got you covered. Use any of the following methods to capture receipts and allow Certify to take over from there and create your report.

Certify Mobile

Certify integrates with smartphones and tablets on all of the popular mobile platforms including Apple iOS, Google Android, RIM Blackberry and Microsoft Windows Phone. From any device running on these operating systems, employees can interact with Certify and snap images of receipts for upload into the system. Automatically synchronize mobile data with Certify, review and approve expenses and check on status of pending payments right from your mobile device.

Scanner/ Web Cam

Use a scanner or camera attached to your PC to easily load receipt images. Certify’s Live Desktop technology uses a camera or scanner on your PC to effortlessly capture a receipt image and load it into your Certify Wallet. The image is instantly processed by ReceiptParse™ with expense information automatically completed ready for your expense report.

Fax

Fax machines have been with us a long time and in spite of their commonly known limitations they can still be an effective business tool. It's a snap to fax receipts to the Certify Wallet. Just print a Fax Cover Page from Certify and off you go. We support both single page receipts and multi-page receipts.

Getting the mess of Manual Data Entries with Certify

In so many things that we have done sometimes we can't deny the fact that we always do mistakes especially in things that are so crucial situation especially rushing up for the reports that are need to finish in time. Rushing up is not the best thing to do when you are working with the important reports in your firm you must need to calm down so that all the raw data will be entered in correctly. Manual way of data entry is most of the firm practice but somehow it is the cause of the problem what if for the double data entry which lead into a problem. Accountants in the office are not only holding a peace of paper but a stacks of papers expense reports that are need to finished in the right time especially in the end of the month. Just because of so many data to be handle all the time pressure and stress are presents in the accountants sometimes error and misinterpretation can happen.

Wouldn't it be easier if the employee could take care of the data entry? And better yet, if the system did most of that entry for them, checking against company rules along the way? That's what Certify does. Using our innovative ReceiptParse™ technology, several methods of electronic receipt capture, intuitive workflow wizards and automatic processes, an employee can upload receipt images and have the system create a report for them. Here’s how:

Accounting flagged expense Certify auto-fills details for each expense in the online form from the electronic receipt. Certify flags any items that violate company T&E policies, such as missing receipts based on company-defined receipt requirement thresholds, reports submitted too late or items exceeding spending limits.

Managers and accountants can then handle any policy violations more objectively. A simple comment next to the item will usually suffice: "Sorry Michael, the system says this isn't allowed. Please review our policies, thanks!"

And those pesky little departmental and extended general ledger codes? Certify stores employee data in the system and adds it to the expense report, allowing employees and managers to specify values linking expenses to projects, customers, prospects, and more.

Accountants are no longer reviewing and cross-checking every line item, but finally have time to manage exceptions. Should we let that missing receipt slide? Should we give this employee a warning about his repeated policy violations? Should we reimburse this chronic offender for only the approved expense amount?

Manual expense processes can cut into the company’s bottom line. Maximize your company’s productivity by freeing your Sales teams from the burden of paper-based expense reporting. Reduce the burden on your accounting staff and let Certify do the heavy lifting for your business. .