Mobile Expense Management in Controlling your T&E Expenses

Businesses trying to exercise effective corporate expense management often have to deal with a core component that has become a major spending area T&E expenditure. As business travel is a key element of meeting corporate goals, such expenses have become ubiquitous. Unlike the past where businesses used manual and paper-based methods for dealing with such expenditure, which often resulted in delayed processing times and inflated organizational costs, you can now use web-based methods that can be accessed and used by mobile/smartphone users, thus effectively controlling such costs.

Some recent research studies have shown that organizations armed with smartphone/mobile access to their corporate expense management and travel booking system have effectively driven performance across various levels like expenditure reporting times , policy compliance, and expenditure processing costs. You too can use mobile expense management solutions, which are completely integrated with their bigger, in-office solutions, and can link users directly to travel policies. Such solutions also let users view itineraries and book ‘add-on' T&E items easily like restaurant bookings, car rentals etc, while directors and managers can review and give consent to expenses in queue.

For improving expenditure management performance and drive value across the organization, businesses managing complex categories of spending, especially T&E expenditure, need to get visibility into core areas of spending. With mobile/smartphone enabled web-based solutions, visibility into T&E expenditure becomes almost double as compared to solutions that are not mobile/smartphone enabled. Getting a clear view into this aspect of spending is also crucial to keep track of how your actual business expenditure matches with your budget proposals and forecasted data. By getting real time access to spend information, businesses can now use such solutions to forecast future business travel expenditure and plan their budgets accordingly.

By using mobile expense management, you can also ensure that audits of expenditure reports are conducted regularly, analyze actual T&E spend to identify savings opportunities, ensure policy compliance and do much more, all of which will bring top-tier performance benefits to your business. Whether your employees and management level staff are out of office or taking a vacation, such solutions let them complete their respective tasks within a few moments, without the need of keeping the paper versions of bills or hotel receipts, or waiting for the moment when they would be back in office to update these costs in the centralized system. With such convenience and ease-of-use, mobile applications can surely make life a lot easier.